Spectrum Engineers is an MEP engineering consultancy founded in 1982, serving healthcare, higher education, federal government, mission critical and industrial clients from offices in Salt Lake City, Phoenix and Baltimore. Dave Wesemann joined the firm in 1990 and has served as President and CEO. Above is one of their projects - Intermountain Primary Children's Hospital Larry H's & Gail Miller Family Campus.
On a $90 million resort project, Spectrum was subpoenaed to produce every email from the job. Staff had left the firm, archives were scattered across individual computers and after days of work they submitted 30,000 to 40,000 emails, believing they had been thorough. Then opposing counsel produced emails sent from Spectrum's own office that were not in the batch. As Dave describes it: "Try gathering up all the emails in your firm on any project. It's like taking a bag of feathers, throwing it into the wind, and then trying to go gather all those up." That incident made the risk impossible to ignore.
After five or six years on Newforma, Dave saw Ideagen's Mail Manager demonstrated and knew immediately it was what the firm had been looking for. The concern was 700,000 to 750,000 emails already sitting in Newforma's structure, but the Mail Manager team migrated everything across into a single unified archive. Spectrum then ran a deliberate 30-day onboarding process: Dave tested the system himself for a full week before introducing it to anyone else, and only once he was comfortable did training begin through a series of sessions, recorded videos and links to YouTube tutorials. As Dave puts it: "We almost had like a countdown, okay, four days, three days, two... ready, go."
Around 90% of employees adopted immediately, with the remaining holdouts converting within two to three months, typically after needing to run a search and discovering how long it would have taken without Ideagen's Mail Manager. The archive now exceeds 1.4 million emails, and the real proof came on the new Utah State Prison, a billion-dollar project in Utah involving multiple firms. When disputes arose over who had directed what, Dave searched the project archive and found what he needed in seconds. "I was able to go into our Mail Manager filing system for that project and searching tens of thousands of emails, immediately being able to find that smoking email that put the dispute to rest."
