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How Ideagen Mail Manager helps Stantec

 Stantec teams across the UK, Australia and the US are already using Ideagen Mail Manager to replace inconsistent manual filing and protect project correspondence - with growing interest from the UK Infrastructure team and US Energy and Buildings divisions. 

Your challenges solved

  • No consistent approach across the business

    With teams filing to PSTs, Outlook folders, SharePoint and servers, there was no reliable way to find project correspondence when it mattered most.

     

  • Wasted time on manual email filing

    Staff were spending valuable hours manually filing emails, and even then it wasn't happening consistently across teams.

     

    Lack of confidence in finding email correspondence

    When you can't trust that emails have been filed, you can't be confident you'll find them. That uncertainty creates risk.

     

  • Significant audit and litigation exposure

    If critical project correspondence can't be located, the cost of audits and litigation becomes a serious business risk.

What Stantec achieved with Ideagen Mail Manager

  • Standardized email filing across the business

    Replacing a mix of PSTs, Outlook folders and server copies with one consistent approach across every team.

  • Recovered time across project teams

    Staff no longer spend valuable hours on manual filing, and emails are captured reliably without chasing teams to comply.

  • Improved confidence in project records

    When emails are filed consistently, teams can find what they need, when they need it, without uncertainty or doubt.

  • Reduced audit and litigation risk

    Project correspondence is findable, complete and protected, so audits and litigation no longer represent a serious business risk.

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New to Ideagen Mail Manager?

Ideagen Mail Manager solves the email filing chaos that costs project teams hours every week.

One consistent approach, every department covered - project teams file in seconds, directors find audit-ready records instantly and HR, finance and legal have complete visibility with no more hunting through inboxes.

Trusted across global AEC firms like Stantec, Ramboll and Arup - eliminating wasted time, reducing audit and litigation risk and giving teams confidence in their project records.

What other AEC firms have said

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 “From a financial perspective, we have effectively saved ourselves in excess of $10,000 in storage costs and we continue to save staff countless hours associated with e-discovery. Since the AEC market, by nature, is highly litigious, Ideagen Mail Manager also reduces our risk through improved legal compliance.” 
Michael Kenealy
VP and CFO
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 “Software comes and goes within Ramboll, but there has never been a substitute for Ideagen Mail Manager.” 
Abhinav Singh
Global Procurement Consultant
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 "Because of the nature of work I do, I must have every email from the last 10 years at hand. We’ve always been taught and trained that the risk is too big not to have that information.” 
Mark Behrmann
Principal Associate
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“Most projects don’t go wrong, but if they do, email becomes critical"
Paul Hill
BIM Specialist

Bringing more of Stantec on board

Stantec teams in the UK Hydrock, Energy and Buildings divisions, Australia and the US Morrison Hershfield team are already using Ideagen Mail Manager. With global discussions underway around email management solutions, now is the right time to get ahead.

Whether you're looking to extend access to a new team or want to understand how other Stantec divisions are using the product, we're here to help.