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The comprehensive guide to business email management

An effective email management framework for your business

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Ideagen Mail Manager for Project Managers

A client says you approved something you didn't — can you prove it?

Built for AEC Project Managers
You are managing multiple projects at once. Scope changes, client instructions, subcontractor agreements — all confirmed by email, all scattered across inboxes. When a client disputes what was agreed or a subcontractor claims an instruction was never sent, you need the email. Not tomorrow. Now.
 
Ideagen Mail Manager gives you three-click access to any project email, from any time period, regardless of who sent it. It files every email automatically as it is sent and received, using machine learning to suggest the right project location. No more digging through Outlook. No more relying on memory. File as you send, find in seconds.

See what your inbox is really costing you

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Find any project email in seconds, however old

A client queries a fee proposal from six months ago.

A subcontractor disputes an instruction from last year.

 

With Ideagen Mail Manager, you search once and get complete results — across every project, every sender, every time period. No dependence on Outlook search, no waiting for IT to retrieve archived mailboxes. The email you need is there in seconds.

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File as you send, without changing how you work

Ideagen Mail Manager sits inside Outlook and prompts you to file as you send and receive emails. Machine learning suggests the right project location automatically, getting smarter the more you use it.

 

No extra steps, no separate application, no reliance on remembering to file at the end of the week. Filing happens in the flow of work.

What Project Managers say about Ideagen Mail Manager

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"We had a project in the Middle East, with over 100,000 emails on it, and Mail Manager ensured that the project team could satisfy client queries quickly whilst still focusing on the project."
Paul Hill
BIM Specialist, Arup
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"Mail Manager is a great tool that simplifies the process of saving and finding emails. When I need to find an email, I always use Mail Manager."
Nick Karakis P. Eng
Senior Project Manager, Cole Engineering
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"The search feature for me is the selling point because I can go to that project, search through subject, within the body, to/from, and find it right away."
Jay Aurand
Engineering Manager, Kasa Companies

See how Ideagen Mail Manager gives you instant access to every project email

Trusted by 48,000+ professionals across 2,600+ AEC firms for over 20 years.
Book a demo Try Mail Manager for free