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The comprehensive guide to business email management

An effective email management framework for your business
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Ideagen Mail Manager for IT Leaders

Your team's biggest data governance gap is hiding in plain sight

Built for IT leaders in AEC firms
Your firm runs SharePoint, ProjectWise or network drives for project documents but email still lives in personal inboxes. Critical correspondence is scattered, unsearchable and disappears entirely when people leave. When a dispute arises or an audit demands a complete email trail, IT gets the call and the clock starts.
 
Ideagen Mail Manager closes that gap. It embeds directly into Outlook, files every project email automatically using machine learning and stores everything on your own infrastructure. No additional servers. No data leaving your environment. No lengthy rollout. Install in 2-4 hours, 15 minutes of end-user training and your team is filing consistently from day one.

See what poor email management is really costing your firm

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Your data stays on your infrastructure, always

Ideagen Mail Manager does not host, store or touch your data. It acts as the filing layer between Outlook and wherever your firm stores project information — SharePoint, network drives, ProjectWise or Procore.

 

Your security policies govern the data. Your backup processes cover it. If you removed Ideagen Mail Manager tomorrow, every email would still be exactly where it was filed, fully accessible. 

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Deploys in hours, not months

Ideagen Mail Manager is an Outlook add-in, not a platform migration. Installation takes 2-4 hours and end-user training takes around 15 minutes. There is no server infrastructure to provision and no IT team required beyond initial setup.

 

Machine learning handles filing suggestions from day one, improving as usage builds — so adoption happens without you having to chase people.

What IT Leaders say about Ideagen Mail Manager

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 "Often when there is an issue or dispute on a project, retrieval becomes critical and without Mail Manager things would just be buried in mailboxes. This represents challenges from an IT point of view, but also we want the right information to be in front of the right people." 
Clive Bortz
Regional CIO, Arup Australasia & East Asia
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"If you weren't using Mail Manager's search and were using an inbuilt search it could take you hours, if not days to find a particular email. Mail Manager is a priceless asset to us."
David Price
IT Manager, Austin-Smith:Lord
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"Before Mail Manager, users were able to file, however, they weren't able to search for information, which defeated the purpose of having a mail filing solution. It also meant that we didn't have access to our own data as it was stored in the cloud."
Jamie Razek
IT Manager, Robert Bird Group

See how Ideagen Mail Manager simplifies email governance for your firm

Trusted by 48,000+ professionals across 2,600+ AEC firms for over 20 years.
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