Ideagen Mail Manager for Directors

The emails your firm sends today could decide a dispute five years from now

Built for AEC directors and senior leaders

Every construction project generates thousands of emails — approvals, instructions, scope changes, client agreements. When a dispute arises, those emails become evidence. But for most AEC firms, correspondence is scattered across personal inboxes, inconsistent folders and the accounts of people who left years ago. When a solicitor calls, producing a complete email trail can take days or weeks with no guarantee everything will be found.

Ideagen Mail Manager files every project email automatically as it is sent and received, using machine learning to suggest the right project location. When someone leaves, the knowledge stays. When you need to produce evidence, it takes seconds — not weeks.

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Find any project email in seconds, however old

A client disputes what was agreed 18 months ago. A subcontractor claims an instruction was never received.

With Ideagen Mail Manager, your team retrieves the exact email in seconds — across every project, every sender, every time period. One search, complete results.

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When someone leaves, the knowledge stays

Senior project leads, associates and partners leave and years of client correspondence, agreements and project decisions can disappear with them.

Ideagen Mail Manager files emails to the project, not the person, so your firm's institutional knowledge is never locked in a single inbox and never walks out the door.

What Directors say about Ideagen Mail Manager

"Ideagen Mail Manager gives us the knowledge that important information is where it needs to be and has added a degree of peace of mind. I'm now not exposed in the way that I was in the past."

Mark Larson

Managing Director, Brighter Green Engineering

"Ideagen Mail Manager is an unsung hero, which has saved our bacon numerous times, where we have managed to locate emails quickly as evidence of what the client has said, sometimes years ago."

Steve Burton

Associate Director, Ardent Consulting Engineers

"You're at risk without Ideagen Mail Manager. The functionality of the search and the ability to file emails makes life so much easier. Other systems just don't have the same level of search functions."

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Ideagen Mail Manager for Directors

The emails your firm sends today could decide a dispute five years from now

See what poor email management is really costing your firm

Find any project email in seconds, however old

When someone leaves, the knowledge stays

What Directors say about Ideagen Mail Manager

Mark Larson

Managing Director, Brighter Green Engineering

Steve Burton

Associate Director, Ardent Consulting Engineers

Tim Boulton

Director, enstruct

Resources for Directors and Senior Leaders

See how Ideagen Mail Manager protects your firm's project correspondence