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The comprehensive guide to business email management

An effective email management framework for your business
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AtkinsRéalis's solution to email management across three businesses

How Ideagen Mail Manager helps AtkinsRéalis

 AtkinsRéalis teams across the UK are already using Ideagen Mail Manager to replace inconsistent manual filing and protect project correspondence - with growing interest from the UK Building Design team and the Canadian SNC-Lavalin division, where Ideagen Mail Manager is being evaluated to replace Macroview. 

Your challenges solved

  • Guidelines exist, but no tool to enforce them

    A filing process exists, but without a solution to facilitate it, compliance varies across the business.

     

  • Buildings and Safety Act compliance pressure

    Poorly managed project correspondence isn't just an operational issue - it's a legal exposure. 

     

  • Outlook storage limits slowing teams down

    Users hitting storage limits risk losing important project emails to manual cleanup and deletion.

     

  • Time lost to email management

    Billable hours are being lost to email admin that should be automated.

     

  • Lack of confidence in retrieving correspondenc

    Inconsistent filing means no confidence emails can be found when it matters most.

     

What AtkinsRéalis achieved with Ideagen Mail Manager

  • Closed the gap between guidelines and practice

    Ideagen Mail Manager automates filing to AtkinsRéalis's own standards - no extra steps.

  • Reduced Buildings and Safety Act risk

    Project correspondence is captured, retained and auditable when it's needed most.

  • Freed up billable hours

    Automated filing removes the manual burden from project teams and senior staff alike.

  • Eliminated Outlook storage pressure

    Emails are filed to the project record, not individual inboxes - removing the bottleneck entirely.

  • Built confidence in project records

    Teams can find what they need, when they need it, with no uncertainty about whether it was saved.

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New to Ideagen Mail Manager?

AtkinsRéalis was formed from the merger of three major businesses. Bringing consistent email management practices across a combined organization of that scale is exactly the kind of challenge Ideagen Mail Manager was built for.

Ideagen Mail Manager captures and organizes project emails automatically - so your teams spend less time on admin and more time on the work that matters. No more lost communications. No more compliance gaps. No more billable hours wasted on manual filing.

What other AEC firms have said

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 “From a financial perspective, we have effectively saved ourselves in excess of $10,000 in storage costs and we continue to save staff countless hours associated with e-discovery. Since the AEC market, by nature, is highly litigious, Ideagen Mail Manager also reduces our risk through improved legal compliance.” 
Michael Kenealy
VP and CFO
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 “Software comes and goes within Ramboll, but there has never been a substitute for Ideagen Mail Manager.” 
Abhinav Singh
Global Procurement Consultant
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 "Because of the nature of work I do, I must have every email from the last 10 years at hand. We’ve always been taught and trained that the risk is too big not to have that information.” 
Mark Behrmann
Principal Associate
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“Most projects don’t go wrong, but if they do, email becomes critical"
Paul Hill
BIM Specialist

Bringing more of AtkinsRéalis on board

Your UK teams are already using Ideagen Mail Manager, with interest growing in UK Building Design and the Canada teams. Ideagen Mail Manager is AtkinsRéalis's only approved external email management provider - making it the natural choice for teams looking to close the gap.

Whether you're looking to extend access to a new team or want to understand how colleagues elsewhere in the business are using the product, we're here to help.