Trusted by firms that can't afford to lose an email
Ideagen Mail Manager has filed and found project emails for 20+ years. Here is what customers say about it.
Trusted by leading firms
Most projects don't go wrong, but if they do, email becomes critical.
Real firms. Real numbers.
Nitsch Engineering
Email data cut from 222 GB to 35 GB in 3 months. $10,000+ saved in storage costs. E-discovery down from weeks to minutes.
Formation Architects
Finding a specific email went from up to a week to seconds. Ideagen Mail Manager use is written into staff contracts.
The LiRo Group
Up and running in a day with no training required.
Kasa Companies
Every email stored centrally in a standard job folder structure, accessible locally and offline.
Sands Consultants
Correspondence stays accessible when staff resign or go on holiday.
enstruct
A customer for 10+ years. Simple enough that nobody has an excuse not to file.
When disputes happen, email becomes evidence
Customers choose Ideagen Mail Manager to prove what was agreed, quickly and completely.
Since the AEC market, by nature, is highly litigious, Mail Manager also reduces our risk through improved legal compliance. That added security in this industry provides more than just cost savings. It provides peace of mind.
Most projects don't go wrong, but if they do, email becomes critical.
One email could save us tens of thousands of pounds in an insurance claim, and to me, that is the cost of losing an email. But it's not an issue for us anymore. We don't have that stress.
You're at risk without Mail Manager. The functionality of the search and the ability to file emails makes life so much easier.
Unique solution that solved a major problem effortlessly
"It solves a huge problem that we have, and didn't know the product existed for years. I've not seen anything like it since either, so it's a unique solution. We use it every day."
Ideagen Mail Manager works!
"I am a champion and advocate in my firm for Ideagen Mail Manager! It makes organizing and retrieving emails seamless and simple."
Email benefits
"This tool has made email filing a priority for our team by prompting employees to file messages right away. It has also made the offboarding process much simpler, as I no longer have to spend hours sorting through years of emails that were never filed."
Thank God for Mail Manager!
"The way Mail Manager forces the user to make a decision about filing the email makes team compliance a breeze. [...] The learning curve is minimal and it's been a Godsend on multiple occassions during staff disruptions in particular."
"We have been using Mail Manager for over 10 years now. It has massively helped with organising and filing our emails, which is ever more critical with the increased volume of messages received these days."
Recognized by analysts
Ideagen has been recognized in the Gartner Market Guide for Microsoft 365 Governance Tools, 2026.
The guide helps IT leaders compare tools that add governance and management capabilities beyond the standard Microsoft 365 admin centers. Ideagen Mail Manager files project emails into your own infrastructure, so the record stays yours and findable years later.
How would you respond if a client demanded proof of all email communications from 18 months ago?
See how Ideagen Mail Manager files project emails as you send them and finds any email in seconds, however old.