Kasa Companies

The problem

Due to the different ways employees in the company were storing their emails, keeping track of correspondence and important files was becoming increasingly difficult, especially when an employee left the company.

Jay Aurand, Engineering Manager at Kasa Companies, for instance, was using a PST for each project, while others were simply adding a folder to their Outlook. This created an issue as people's inboxes were getting large and exceeding their subscription limits to Outlook.

The company sought a solution that would enable efficient filing and retrieval of emails, ensuring that important correspondence could be easily accessed even when employees were no longer present. They wanted a tool that would provide a centralised and searchable repository for emails.

The solution

Mail Manager, an email management system that simplifies email storage and retrieval, emerged as the chosen solution. It met their requirements and offered valuable features like a powerful search function and improved accessibility to project-related emails.

Before Mail Manager, the biggest pain point was having to reopen a PST file to reference old emails, especially when travelling. This was inconvenient and time-consuming, especially when the file was large, and the internet connection was slow. With Mail Manager, employees can easily find old emails in the job folder stored locally on their computers. This makes it quick and easy to access emails, even on the go.

Kasa Companies can now easily manage all their emails in one place. The system stores emails in a job folder, making it easy to reference them later. This also means there is no need to log into the network or copy a PST file back to the computer, which can be time-consuming.

Mail Manager has also made it easier for Kasa Companies to standardise email storage. Everyone in the company now stores their emails in the same way, making it easier to find old emails when someone leaves. The search feature in Mail Manager has also been invaluable for employees, as they can easily search for old emails based on keywords or phrases.

Jay commented, "Your search feature has proven invaluable to me... Within the first week, I was sold." 

Mail Manager has been a game-changer for Kasa Companies. It has simplified email storage and retrieval, making it easier for employees to manage their emails. With Mail Manager, Kasa Companies can now standardise email storage and make it easier to find old emails. Thanks to Mail Manager, Jay Aurand and his team can now focus on their work without worrying about email management.

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The search feature for me is the selling point because I can go to that project, search through subject, within the body, to/from, and find it right away.

Jay Aurand