Choosing between MacroView and Ideagen Mail Manager when projects outgrow SharePoint

When all your project data lives in SharePoint, one answer fits. When it does not, the other does.

The short answer: MacroView is a lower-cost SharePoint filing tool with a strong presence in Australia and New Zealand. Ideagen Mail Manager files project email to SharePoint, Procore, ProjectWise, Viewpoint and network drives, with predictive filing and communication mapping built for reconstructing a decision trail. For firms filing only to SharePoint Online, Ideagen Mail Manager Enterprise is built for exactly that. Whether your data lives only in SharePoint or spans mixed storage, Ideagen has a product built for it.

Where does your project data actually live?

If the honest answer is SharePoint and only SharePoint, that is not a reason to reach for a cheaper third-party tool. It is the exact scenario Mail Manager Enterprise is built for, filing straight into SharePoint Online with file on send, Microsoft retention labels and duplicate detection, plus predictive filing in the desktop version. If your correspondence also needs to reach Procore, ProjectWise, Viewpoint or network drives, Mail Manager covers that ground.

MacroView concentrates on the Microsoft estate, filing to SharePoint, Teams and OneDrive, and has a solid presence in the Australian and New Zealand market.

Why is filing destination breadth a governance issue?

This is not a checkbox. When correspondence for one project scatters across storage the filing tool cannot reach, the record becomes incomplete. An incomplete record is the one that fails you in a dispute or when a key person leaves. Filing to every destination the project uses is what keeps the record whole.

Mail Manager also files Microsoft Teams messages alongside email with the Teams Chat Filer license, so decisions made in chat are captured to the project rather than lost.

enstruct, a structural and civil engineering firm across Sydney, Melbourne and Brisbane, has used Mail Manager for more than 10 years.

The table below groups each capability by the job it does for a project firm, based on published product information as of October 2026.

What you need	Why it matters	Ideagen Mail Manager	MacroView
Keep the full project record
File to Procore, ProjectWise and Viewpoint	Correspondence sits beside the project record it relates to	✓	✗
File to network drives and file servers	Cover projects stored on your own servers	✓	✗
File to SharePoint, Teams and OneDrive	Cover the Microsoft estate most firms already use	✓	✓
Teams message filing	Capture decisions made in chat, not just in email	✓ (Teams Chat Filer)	✗
Get email filed without relying on memory
Prompt & Predict filing	Machine learning suggests the right project as email is sent and received, based on how your team files	✓	✗
File on send	Outgoing advice and approvals are captured the moment they are sent	✓	✗
Duplicate detection	One clean record per project, not the same thread from five inboxes	✓	Partial
Reconstruct a decision trail
Social mapping	See who emailed whom on a project in one view	✓	✗
Fuzzy search	Find the email even with a misspelled name or half-remembered subject	✓	✗
Filing audit trail	Show when and how correspondence was filed if the record is challenged	✓	Partial
Filing activity reports	See which users and projects are filing consistently	✓	✗
Fit your environment
New Outlook	Keep filing as Microsoft moves users to the new client	Partial (alongside Classic Outlook)	✓
Outlook for Mac	Support teams that work on Mac	✗ (available in Mail Manager Enterprise)	✓
Outlook mobile	File and find project email away from the desk	✓	✓
Data stays in your Microsoft 365 tenant	Keep the record inside your own Microsoft environment	✓ (Mail Manager Enterprise)	✓
Multi-language support	Support teams working in languages other than English	✗	✓

✓ = full support. Partial = limited or conditional support. ✗ = not supported. Mail Manager supports New Outlook through the Mail Manager Desktop NOW Bridge in v15.1+, running alongside Classic Outlook with the same filing engine.

Which firms should choose which tool?

MacroView suits a SharePoint-only team choosing on budget, or one that needs multi-language support, which Mail Manager does not currently offer. For SharePoint-only firms that want more than basic filing, Mail Manager Enterprise covers the same scenario with file on send, retention labels and duplicate detection.

Mail Manager suits firms whose project data spans mixed storage and who want predictive filing, project-specific search and communication mapping built for reconstructing a decision trail. The choice comes down to how contained your storage really is, and whether budget or capability matters more.

Frequently asked questions

Is MacroView only for Microsoft 365?

Largely. MacroView files to SharePoint, Teams and OneDrive. Mail Manager files to those plus Procore, ProjectWise, Viewpoint and network drives. For firms filing only to SharePoint Online, Mail Manager Enterprise files straight into SharePoint with file on send, retention labels and duplicate detection.

Does MacroView offer predictive filing?

No. Mail Manager's Prompt & Predict uses machine learning to learn how your team files, so emails are filed to the right project as they are sent and received without relying on individual memory.

Does Mail Manager file Microsoft Teams messages?

Yes, with the Teams Chat Filer license. Mail Manager files Teams messages alongside email, so collaboration outside the inbox is captured to the project record.

What does MacroView offer that Mail Manager does not?

MacroView supports multiple languages, which Mail Manager does not currently offer, and supports Outlook for Mac, which is available with Mail Manager Enterprise rather than standard Mail Manager. It is also a lower-cost option for teams whose storage is entirely SharePoint.